The importance of preventative maintenance for facilities


Facilities, whether they be commercial buildings, schools, or hospitals, are crucial to the success of the organizations they support. They provide a space for employees to work, students to learn, and patients to heal. However, maintaining these facilities can be a complex and expensive undertaking. Preventative maintenance is an essential part of facilities management that can help mitigate costs, improve safety, and extend the lifespan of equipment and infrastructure.

Preventative maintenance is the practice of regularly inspecting, cleaning, and repairing equipment and infrastructure before they fail. This proactive approach to maintenance can save organizations significant amounts of money in repair costs, downtime, and replacement costs. In fact, studies have shown that for every dollar spent on preventative maintenance, organizations can save up to five dollars in reactive maintenance costs.

One of the primary benefits of preventative maintenance is cost savings. Reactive maintenance, which is the practice of repairing equipment and infrastructure only when they fail, is often more expensive than preventative maintenance. This is because reactive maintenance requires emergency repairs, which can be costly due to the urgency and time-sensitive nature of the repairs. In contrast, preventative maintenance allows organizations to identify and address issues before they become costly repairs, resulting in less downtime and lower repair costs.

Another significant benefit of preventative maintenance is improved safety. Malfunctioning equipment or infrastructure can pose serious safety hazards, such as electrical fires or structural collapses. Regular inspections and repairs can help prevent these hazards from occurring, ensuring that the facility is safe for employees, students, patients, and visitors.

Preventative maintenance can also help extend the lifespan of equipment and infrastructure. Over time, equipment and infrastructure can become worn and damaged, resulting in decreased efficiency and increased risk of failure. Regular maintenance, such as cleaning and lubrication, can help prevent wear and tear and prolong the lifespan of equipment and infrastructure. This not only saves organizations money on replacement costs but also reduces downtime and ensures that the facility is operating at peak efficiency.

Implementing a preventative maintenance program requires an investment of time and resources. However, the benefits of preventative maintenance far outweigh the costs. Here are some best practices for developing a preventative maintenance program:

Conduct regular inspections: 

Regular inspections are critical for identifying issues before they become more serious problems. Inspections should be conducted on a schedule and include a comprehensive checklist of items to inspect, such as electrical systems, plumbing, and HVAC systems.

Develop a maintenance schedule: 

Based on the results of the inspections, a maintenance schedule should be developed that outlines the frequency of maintenance tasks, such as cleaning, lubrication, and replacement of parts.

Utilize technology: 

There are a variety of software tools available that can help streamline the preventative maintenance process, such as computerized maintenance management systems (CMMS) that can automate maintenance schedules and track maintenance history.

Train staff: 

Employees should be trained on the importance of preventative maintenance and how to perform basic maintenance tasks. This can help ensure that maintenance tasks are performed correctly and on schedule.

In conclusion, preventative maintenance is a critical component of a facilities management company that can save organizations money, improve safety, and extend the lifespan of equipment and infrastructure. By developing a preventative maintenance program and utilizing best practices, organizations can ensure that their facilities are operating at peak efficiency and provide a safe and productive environment for employees, students, patients, and visitors.

Mayra Smithey

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